The Venue Finder & Project Coordinator is the operational backbone of every Hi Events project, responsible for sourcing the right spaces and keeping every moving part on track from brief to delivery. This role pairs sharp venue knowledge with practical project discipline, making sure events run on time, on budget, and to the standard the agency is known for.
Source and shortlist venues against the client brief, manage supplier coordination, and own the schedules, run sheets, and logistics that keep projects moving. A successful Venue Finder & Project Coordinator combines a strong industry network with the calm organisation to hold details across multiple live projects at once.
Key Responsibilities:
- Venue sourcing, shortlisting, and site visits
- Venue negotiation and contracting support
- Supplier coordination and bookings
- Project schedules, run sheets, and timelines
- Budget tracking and supplier invoicing support
- On-site coordination during live events
By owning the venue search and holdingmanaging operational detailsthe operational details across every project, the Venue Finder & Project Coordinator plays a critical role in the smooth delivery and trusted reputation of Hi Events.
Skills and Qualifications:
Experience: Background in event coordination, venue sourcing, or agency project support, ideally across corporate or premium event environments.Venue Knowledge: Strong working knowledge of the UK venue market, with active supplier relationships a real plus.Organisation: Highly organised, with the discipline to manage multiple live projects without dropping detail.Negotiation: Confident negotiating rates, terms, and inclusions with venues and suppliers.Communication: Clear, prompt, and professional with clients, suppliers, and the wider team.Tools: Comfortable with project management software, spreadsheets, and standard event production tools.Delivery: Calm under pressure on site, with the practical instinct to solve problems quickly when they arise.s
