The Project Executive supports the delivery of events across Hi Events, working alongside senior managers to keep projects organised, documents up to date, and suppliers briefed. This role is the entry point into the agency's delivery team, building the production knowledge and client instinct that lead to a long career in premium events.
Support senior team members across multiple live projects, manage day-to-day project admin, and play an active role in on-site delivery. A successful Project Executive combines real organisation with a genuine appetite to learn, taking ownership of the detail that lets the wider team focus on the bigger creative and commercial decisions.
Key Responsibilities:
- Day-to-day project administration and documentation
- Supplier research, briefing, and quote gathering
- Maintaining run sheets, schedules, and contact lists
- Supporting venue site visits and client meetings
- Assisting with budgets, invoices, and reconciliation
- On-site support during live events
By owning the detail and keeping projects organised behind the scenes, the Project Executive plays a vital role in the smooth running and delivery standards of Hi Events.
Skills and Qualifications:
Experience: Early-career background in events, hospitality, or agency support, with a strong interest in premium event delivery.Organisation: Highly organised, with the discipline to manage multiple tasks across multiple projects.Attention to Detail: Sharp eye for accuracy in documents, schedules, and supplier briefs.Communication: Clear and professional in writing and in person, with clients, suppliers, and the wider team.Tools: Comfortable with spreadsheets, project management software, and standard office tools.Attitude: Proactive, reliable, and genuinely curious about how great events come together.Delivery: Calm and useful on site, with the practical instinct to spot what needs doing and get on with it.
